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Software Tip of the Month

Keeping Track of Agendas and Notes:
Sychronizing with Outlook & a PDA

I’m an organized gal, so when I receive an agenda and/or notes from someone via e-mail that pertain to an upcoming meeting or particular event,  I copy the contents of the e-mail and paste it into my Outlook calendar event in the notes field. The same procedure can be applied to notes, tasks etc.

To do this, click in the body of the agenda e-mail or document, hit

Ctrl + A (select all,)
Ctrl + C (to copy all,)
Go to your calendar and open the event, click in the body of the note field and Ctrl + V (to paste)

Sychronize with your PDA and you will have all your ducks in a row for your upcoming meeting.

There’s no need to print!

To learn how to be more efficient with your software, contact Cindy@TheWorkOrganizer.com or call 818.599.1365

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For the next several months, I’m going to be giving you tips from David Pogue, writer for NYT.

For November:

* You can enlarge the text on any Web page. In Windows, press Ctrl and the plus or minus keys (for bigger or smaller fonts); on the Mac, it’s the Command key and plus or minus.

* You can also enlarge the entire Web page or document by pressing the Control key as you turn the wheel on top of your mouse. On the Mac, this enlarges the entire screen image.

* You can double-click a word to highlight it in any document, e-mail or Web page.

From October:

* When you get an e-mail message from eBay or your bank, claiming that you have an account problem or a question from a buyer, it’s probably a “phishing scam” intended to trick you into typing your password. Don’t click the link in the message. If in doubt, go into your browser and type “www.ebay.com” (or whatever) manually.

* Nobody, but nobody, is going to give you half of $80 million to help them liberate the funds of a deceased millionaire…from Nigeria or anywhere else.

* You can hide all windows, revealing only what’s on the computer desktop, with one keystroke: hit the Windows key and “D” simultaneously in Windows, or press F11 on Macs (on recent Mac laptops, Command+F3; Command is the key with the cloverleaf logo). That’s great when you want to examine or delete something you’ve just downloaded to the desktop, for example. Press the keystroke again to return to what you were doing.

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One of these itty bitty guy can hold approximately 2,000 songs, 3,000 photos, hundreds to thousands of documents, or a mixture of the above. In most cases, it can hold the entire contents of your Outlook program and much more. I use one to save/backup certain files and another one to take with me to share or look at files when I’m away from my office.

 

Learn how to use these and many other computers tools.

Book a five hour session (consecutive hours) between Sept. 1 - Sept. 30, and receive a 15% discount.

 

 818.599.1365 - Help@TheWorkOrganizer.com.

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Don’t the let your computer control you…Learn how to control your computer!

Microsoft Outlook is a tool to make our lives simpler. Though many of you have the program, perhaps you don’t know how to manage it well. Outlook manages e-mail, calendar, contacts, tasks, comments, ideas, notes, and comes equipped with alarms, reminders and other bells and whistles. Outlook provides a home for all the information our brain is TRYING to remember. Once the information is stored in the computer, we can let go and be free to do other things. Synchronizing with a PDA makes life easier to breath for those who travel or are frequently away from the office.

When we’re constantly trying to remember ‘to-do’s,’ ‘appointments,’ ‘ideas,’ ‘tasks,’ precious headroom is being wasted! What we want is space in our minds - to free ourselves of unnecessary tension and to do the things that will keep us moving forward. We want peace of mind.

The Work Organizer aims to reduce stress and increase efficiency with clients. Learn how to manage your schedule so that it doesn’t control you.

Work Smart, Not Hard

Cindy@TheWorkOrganizer.com

818.599.1365

 

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Enlarge font and images on your monitor

Hold down the ‘Cntrl’ key while scrolling with your mouse.

EXCEL TIPS

My very FAVORITE: The hard return inside a cell

Type into a cell, and when you want to have it wrap to the next line, hit ‘alt’ + ‘enter’ and the cursor will take you to the next line.

Repeat headings on multiple pages

When working in Excel, my spreadsheets often exceed one page. From the Menu bar in Excel, pull down ‘View’ to ‘Header & Footer,’’ click on the ‘Sheet’ tab. Click on “Print titles” and select the rows you’d like to repeat by highlighting them and click OK.

WORD

Templates

Microsoft offers hundreds of templates on their website. Why reinvent the wheel? Download Fantasy sports player rankings’, ‘CD/DVD casing’, ‘Video Labels’, Greeting cards such as ‘Holidays, Occasions’ etc. Click here for more

 

Change lower case to Capital LETTERS Highlight your text and hold down Shift + F3; it turns your lower case into capital letters – Toggle back and forth for different effects.

 

MICROSOFT OFFICE TIPS

 

Enlarging Font While Viewing (For those of us needing or wearing glasses)

When using Excel, Word, Powerpoint: While in a document, hold down the Ctrl key on your keyboard and then turn the small wheel in the middle of your mouse away from or towards you; the print size will change – it will either get larger or smaller depending on which way you turn the wheel – Try it!

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